Navigating the Legal Maze: Understanding VGM Requirements in Shipping

The Importance of VGM in Modern Shipping

In the ever-evolving world of international shipping, staying compliant with regulations is crucial for smooth operations. One such regulation that has significantly impacted the industry is the Verified Gross Mass (VGM) requirement. At FreightAmigo, we understand the challenges shippers face in navigating these complex rules. That’s why we’re here to shed light on the legal requirements for VGM in shipping and how our Digital Logistics Platform can help streamline your compliance process.

The VGM requirement, which came into effect on July 1, 2016, is an amendment to the Safety of Life at Sea (SOLAS) Convention. It mandates that shippers must verify and declare the gross mass of packed containers before they are loaded onto ships. This regulation aims to enhance maritime safety by preventing overloaded containers from being shipped, which can lead to accidents and environmental hazards.

Understanding the Legal Framework

The VGM requirement is enforced through local legislation in different countries. For instance, in Hong Kong, it’s implemented through the “Merchant Shipping (Safety) (Carriage of Cargoes and Oil Fuels) Regulation.” This regulation stipulates that the “specified person” (typically the shipper) must verify and declare the VGM of packed containers destined for overseas shipping.

Key Points of the Regulation:

• The regulation applies to all packed containers being exported by sea.
• Shippers are responsible for verifying and declaring the VGM.
• The VGM must be communicated to the carrier and terminal operator in advance for proper stowage planning.
• Non-compliance can result in containers not being loaded onto the ship.

VGM Verification Methods

The regulation outlines two approved methods for verifying the gross mass of a packed container:

Method 1: Weighing the Packed Container

This method involves weighing the entire packed and sealed container using approved weighing equipment. The equipment must be certified by the competent authority or the Director of Marine (in the case of Hong Kong). Shippers using this method don’t need to register with the authorities.

Method 2: Calculated Weight

This method requires adding the tare weight of the container to the weight of all items packed inside, including cargo, packing materials, and securing materials. Shippers using this method must register with the Marine Department and follow an approved procedure for calculating the VGM.

At FreightAmigo, we understand that choosing the right method can be challenging. Our Digital Logistics Platform offers guidance and tools to help you select and implement the most suitable VGM verification method for your shipments.

VGM Declaration and Documentation

Once the VGM is verified, shippers must declare it to the carrier. This declaration can be made through various means:

• As part of the shipping instructions
• In a separate declaration document
• Through Electronic Data Interchange (EDI) or other electronic means

Our Digital Logistics Solution at FreightAmigo simplifies this process by providing a user-friendly interface for submitting VGM declarations electronically, ensuring that your information reaches carriers and terminal operators efficiently and accurately.

Record Keeping and Compliance

The regulation requires shippers to maintain relevant records for at least one year. These records include:

• Weighing reports (for Method 1)
• VGM calculation sheets (for Method 2)
• Declaration documents or records

With FreightAmigo’s comprehensive Digital Platform, you can easily store and manage these records digitally, ensuring easy access and compliance with record-keeping requirements.

Tolerance and Maximum Weight Limits

It’s important to note that there are acceptable tolerances for VGM deviations:

• For VGM ≤ 10 metric tons: +/- 0.5 metric tons
• For VGM > 10 metric tons: +/- 5%

Additionally, the gross mass of a packed container must not exceed the maximum operating gross mass indicated on the container’s safety approval plate.

Our Digital Logistics Platform includes features to help you calculate and monitor these tolerances, ensuring your shipments always remain within the acceptable limits.

How FreightAmigo Simplifies VGM Compliance

At FreightAmigo, we’re committed to making logistics hassle-free and enjoyable. Our Digital Logistics Platform offers several features to help you navigate VGM requirements with ease:

• Automated VGM calculation tools
• Electronic submission of VGM declarations
• Digital record-keeping and document management
• Real-time updates on regulatory changes
• Support from logistics experts

By leveraging our platform, you can streamline your VGM compliance process, reduce errors, and focus on growing your business.

Conclusion: Embracing VGM Compliance with FreightAmigo

Understanding and complying with VGM requirements is crucial for smooth international shipping operations. While the regulations may seem complex, with the right tools and support, compliance can be straightforward and efficient.

At FreightAmigo, we’re dedicated to transforming the way you experience logistics. Our Digital Logistics Platform combines artificial intelligence, big data, and industry expertise to provide a comprehensive solution for all your shipping needs, including VGM compliance.

By choosing FreightAmigo, you’re not just getting a service provider; you’re gaining a partner committed to your success in the global shipping landscape. Let us help you navigate the complexities of VGM requirements and other shipping regulations, so you can focus on what you do best – growing your business.

Ready to simplify your VGM compliance process? Contact FreightAmigo today and discover how our Digital Logistics Solution can revolutionize your shipping experience.